Job Summary

The Receptionist is the first point of contact for visitors, clients, and employees, providing a welcoming and professional environment. This role requires strong multitasking skills to manage phone lines, direct calls, and offer administrative support.

Key Responsibilities:

• Front Desk Management: 
• Greet visitors, manage multi-line phone system.
• Maintain a tidy reception area, and track courier packages. 
• Ensure punctuality, professionalism, and consistency in attendance.
• Administrative Support: 
• Coordinate meetings and office events, manage office supplies.
• Maintain office records (including asset tagging), and handle vendor invoices. 
• Assist with visa applications and renewals of commercial registrations.
• Office Coordination: 
• Liaise with vendors, manage temporary parking for guests.
• Assist with employee onboarding, coordinate annual fire drills and first aid training.
• Petty Cash Management: 
• Oversee daily petty cash, ensure accurate recordkeeping.
• Submit regular reports to finance.
• Parking Management: 
• Allocate parking spaces, maintain records, and resolve parking-related issues.
• Additional Tasks: 
• Assist with travel arrangements, address employee/visitor queries.
• Support HR and other departments with administrative tasks.
• Perform other duties as needed.

Qualifications:

• Relevant administrative experience with a strong track record, preferably supported by a qualification or equivalent training.
• Strong communication, multitasking, time management, and problem-solving skills.
• Fluent in English & Arabic with knowledge of office administration and local regulations.
• Trustworthy, professional, and able to maintain confidentiality.

Due to the high volume of applications, only candidates selected for an interview will be contacted. Thank you for your understanding.